Individual Tax Preparation
Accurate Brooklyn and New York State filings with documented deduction support.
Self-Employed and 1099
1099 and self-employed tax planning for Brooklyn earners
Track expenses, mileage, and home office allocations with a CPA who understands gig platforms and agency contracts.
- Expense categorisation built for creative and consulting work
- Guidance on self-employment tax and retirement contributions
- Support for city, state, and multi-jurisdiction 1099 compliance
What you get
- Complete Schedule C preparation with detailed expense categorization
- Import and reconciliation of income from 1099-NEC forms, platforms, and direct deposits
- Business mileage tracking and calculation using standard mileage rate or actual expense method
- Home office deduction calculation using simplified or actual expense method with square footage documentation
- Review of business expenses including software subscriptions, professional development, equipment, supplies, and meals
- +9 more included items
Simple process
1Income and expense gathering
2Income reconciliation
3Expense categorization and substantiation
+4 more steps
Brooklyn-based CPA
Secure document exchange, same-day acknowledgement, and direct access to your tax preparer.
Comprehensive tax preparation for Brooklyn residents
We reconcile bank exports, accounting apps, and merchant statements to create an audit ready ledger for Schedule C reporting. Our CPAs review all income sources including 1099-NEC forms from clients, platform payments from Upwork and Fiverr, direct deposits, and cash receipts. We categorize every dollar of income and ensure it matches Form 1099 statements when received.
Mileage, shared workspace costs, and Brooklyn based home office expenses are documented with contemporaneous records to satisfy IRS substantiation rules. We help you track business miles using apps or logs, calculate the home office deduction using the simplified or actual expense method, and document all business expenses with receipts and invoices. We ensure your deductions are maximized while remaining defensible in an audit.
Quarterly estimates are recalculated after each filing cycle so your cash flow keeps pace with actual earnings. We project your annual income based on year-to-date figures, calculate required quarterly payments for federal and New York State taxes including self-employment tax, and provide EFTPS instructions and vouchers. We also monitor New York City tax obligations for Brooklyn residents.
We coordinate with your bookkeeping platform to import categorized transactions, review business expense deductions including software subscriptions, professional development, equipment purchases, and meals, and prepare Schedule SE for self-employment tax calculations. We also evaluate retirement contribution strategies including SEP IRAs and Solo 401ks to reduce current year tax liability.
What's included
- Complete Schedule C preparation with detailed expense categorization
- Import and reconciliation of income from 1099-NEC forms, platforms, and direct deposits
- Business mileage tracking and calculation using standard mileage rate or actual expense method
- Home office deduction calculation using simplified or actual expense method with square footage documentation
- Review of business expenses including software subscriptions, professional development, equipment, supplies, and meals
- Self-employment tax calculation on Schedule SE for Social Security and Medicare contributions
- Quarterly estimated tax projections and payment reminders with EFTPS instructions
- Evaluation of retirement contribution options including SEP IRA and Solo 401k
- New York City sales tax review and registration assistance when required
- Coordination with bookkeeping apps including QuickBooks, Xero, Wave, and FreshBooks
- Documented workpapers showing substantiation for all Schedule C deductions
- Multi-state 1099 income allocation if you earned income in other states
- Year-end tax planning to optimize deductions and minimize self-employment tax
- Support for state and local tax deductions, business property tax, and NYC business tax obligations
Typical scenarios we handle
- Brooklyn freelancers working on Upwork, Fiverr, or other platforms who receive 1099-NEC forms and need to track platform fees and business expenses
- Creative professionals including graphic designers, writers, and photographers who work from home offices and need to maximize home office deductions
- Consultants and independent contractors with multiple 1099 clients who need to track income, expenses, and quarterly tax obligations
- Gig economy workers including rideshare drivers, delivery drivers, or task workers who need mileage tracking and vehicle expense documentation
- Brooklyn-based freelancers who travel for client meetings and need to track travel expenses, meals, and lodging
- Self-employed professionals who purchased equipment or software during the year and need guidance on Section 179 deductions or depreciation
- Freelancers who work from co-working spaces in Brooklyn and need to track workspace costs and related business expenses
- Self-employed earners who received advance payments or retainers and need guidance on when to recognize income
- Brooklyn freelancers selling products online who need to track inventory, shipping costs, and platform fees
- Self-employed individuals who made estimated payments and need reconciliation to ensure they avoid underpayment penalties
How we prepare your return
1
Income and expense gathering
You upload 1099 forms, bank statements, receipts, mileage logs, and transaction exports from bookkeeping apps. We import data from QuickBooks, Xero, or other platforms when available.
2
Income reconciliation
We reconcile all income sources including 1099-NEC forms, platform payments, direct deposits, and cash receipts. We match income to Form 1099 statements and identify any discrepancies that need correction.
3
Expense categorization and substantiation
We categorize all business expenses according to Schedule C line items: advertising, car and truck expenses, commissions, contract labor, depletion, depreciation, employee benefit programs, insurance, interest, legal and professional services, office expenses, pension and profit-sharing plans, rent, repairs and maintenance, supplies, taxes and licenses, travel, meals, utilities, wages, and other expenses.
4
Special deduction calculations
We calculate business mileage deduction using the standard mileage rate or actual expense method. We evaluate home office deduction using simplified or actual expense method. We review meal expense deductions and ensure proper documentation for business meals.
5
Schedule C and Schedule SE preparation
We prepare Schedule C reporting net profit or loss from your business. We calculate self-employment tax on Schedule SE for Social Security and Medicare contributions. We ensure all expenses are properly substantiated and documented.
6
Quarterly planning and estimates
We project your annual income and calculate required quarterly estimated tax payments for federal and New York State including self-employment tax. We provide EFTPS instructions and payment vouchers with due dates.
7
Return filing and support
We include Schedule C and Schedule SE with your individual tax return. We provide documentation for all deductions and remain available to answer questions from the IRS or state agencies.
Brooklyn and New York City considerations
- We ensure New York City resident tax is calculated correctly for Brooklyn freelancers subject to city income tax
- We review eligibility for NYC-specific deductions and credits that may apply to self-employed Brooklyn residents
- We coordinate New York City sales tax registration and filing when your services are subject to sales tax
- We handle NYC Department of Finance notices related to business tax obligations or registration requirements
- We understand Brooklyn-specific business expenses such as transit costs for client meetings, parking expenses, and local business license fees
- We coordinate with Brooklyn-based co-working spaces on documentation needed for workspace expense deductions
- We ensure compliance with New York State and NYC tax rules for self-employed individuals, including estimated tax requirements
Frequently asked questions
Can you sync with my bookkeeping app?
Yes. We import data from QuickBooks, Xero, Wave, FreshBooks, and spreadsheet exports to keep records aligned with IRS Schedule C categories. We also coordinate with bank feeds and categorize transactions based on your business rules.
How do you handle Brooklyn sales tax for freelancers?
We review your service mix to confirm whether New York City sales tax applies. Most professional services are exempt, but some services like digital products or certain consulting services may be taxable. We help you register for sales tax through the New York State portal when required and file quarterly returns.
Will I receive quarterly estimate reminders?
After each filing we schedule estimate reminders and provide filing instructions so payments land before federal and New York deadlines. We calculate your required payments based on your income projections and provide EFTPS instructions for federal payments and NYS instructions for state payments.
How do you calculate the home office deduction?
We evaluate both the simplified method (up to $1,500 based on square footage) and the actual expense method (based on percentage of home used for business). We choose the method that maximizes your deduction while maintaining proper documentation. The actual expense method requires detailed records of home expenses including mortgage interest, property taxes, utilities, repairs, and depreciation.
What business expenses can I deduct as a freelancer?
You can deduct ordinary and necessary business expenses including software subscriptions, professional development courses, equipment purchases, supplies, meals (50% deductible), travel expenses, home office costs, business insurance, legal and professional fees, marketing costs, and business-related phone and internet expenses. We review all expenses to ensure they meet IRS requirements.
How do you handle self-employment tax?
Self-employment tax is calculated on Schedule SE and covers Social Security (12.4%) and Medicare (2.9%) contributions on your net earnings from self-employment. The tax applies to net earnings over $400. We calculate this tax and ensure you're planning for quarterly payments to cover both income tax and self-employment tax.
Can I contribute to a retirement plan as a freelancer?
Yes. Self-employed individuals can contribute to SEP IRAs (up to 25% of net earnings or $66,000 for 2023) or Solo 401ks (up to $22,500 employee contribution plus employer contribution). We evaluate which option maximizes your deduction and helps reduce current year tax liability.
What happens if I receive a 1099-NEC with incorrect information?
If the payer issued an incorrect 1099-NEC, we help you request a corrected form from the payer. In the meantime, we report your actual income on Schedule C and reconcile any differences. We maintain documentation to support the correct income figure if questioned by the IRS.
Schedule a consultation
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